What is the Purpose of ERP Software?

Enterprise Resource Planning (ERP) software can be described as a complete business software solution. It is aimed at the integration of all business processes and sub-processes into a single unified system. This system is formulated and implemented in an organization to effectively and efficiently achieve the business goals of the organization.

ERP packages are implemented to manage the existing and prospective business plans and policies in an efficient manner under strict deadlines. It can be referred to as the ultimate business solution package that is predominately concerned with making sure that the available resources of the organization are utilized in the best possible manner and coordinated with the business objectives of the organization.

It is crucial that modern day business organizations have a single unified system, which aims at harmonizing its business efforts. This can prove to be a crucial determinant in determining the scope, area and net results of the organization as a whole, rather than running many different systems that do not work well together. What makes ERP different from any other business solution package is the presence of a single and unified database system.

ERP software is as essential to the needs of a business today as food is for living. Businesses can not run competitively in the absence of properly drafted and formatted ERP software. The more effective implementation and follow-up, the better are the results. ERP software is needed by all modern-day organizations, irrespective of the size, area of ‚Äč‚Äčoperations and business objectives.

Nowadays there are many ERP packages available in the global market, including SAP, PeopleSoft, Oracle, JD Edwards, and BAAN.

The selection of an ERP software package is dependent on many factors: previous software implementation, nature and size of operations, recommendations of consultants, and management decisions.

Before installing specialized software, a detailed study must be made and reviewed to match the business requirements with the available packages. This must be taken as a serious study as any mistake in selection or its effective implementation can provoke disastrouse to the organizational objectives and prospects. The ERP software must be installed by an ERP vendor or third-party consulting organization, which is expert service providers when it comes to providing Consulting, customization and support.

Some of the benefits of ERP Software:

* All processes and sub-processes are linked and unified into a single system.

* There are improvements in the field of productivity, efficiency and achievement of business objectives.

* ERP tends to significantly reduce the response time by effectively transferring critical information.

* ERP helps in streamlining the numerous functions performed by the organization as a whole.

* It helps the management to make vital decisions with unparallel accuracy and in-depth study.

Thus, ERP software can effectively change the outlook of any business organization that exists in today's cutthroat business world. Proper implementation of the ERP software is the key factor, which can benefit the growth prospects of any organization.

Top 10 Advantages and Benefits of Electronic Appointment Reminders

The emergence of electronic appointment reminders via text messaging and the Internet has given doctors a new avenue for accommodating their patients. This kind of service benefits not only the doctor and the doctor’s medical staff, but the patients as well.

Considering all the different features of automated appointment reminder programs and services, the following have been deemed the most important advantages of this technology:

1. Adherence to Appointments

The likelihood that a patient will keep the appointment is higher when he or she receives an alert through SMS, electronic mail, and voice calls. Because they are informed of the date, time and the name of the doctor, there is little chance that they will miss the schedule or be late for it. On their end, doctors can also use appointment reminder software to keep track of their meetings with colleagues or consultation schedules with patients.

2. Reduction in Wait Times

Patients who know what time they should come in for clinical visits do not have to wait in line for their consultation. As a business, clinics can take advantage of this technology as a form of customer service strategy. The more satisfied their patients are, the more likely they will return to seek medical assistance.

3. Potential for Revenue Growth

The numerous benefits that an automated reminder can provide to patients guarantees quality customer service and can translate into higher revenue from repeated consultations and treatments.

4. Multiple Communication Portals

E-mail reminders are ideal for patients who have regular access to the Internet, or those who use their e-mails as part of their work. Voice calls are most beneficial to older people, who spend less time online and know less about mobile phones. SMS text messaging is perhaps the most effective patient appointment reminder, as it sends the message directly to the device of the person involved in the appointment. Doctors and their staff can use any or all of these options to help patients remember their schedule.

5. Compliance with Electronic Records Rules and Trends

In the United States and a growing number of countries around the world, the public and private health sectors are switching to a paperless system of record-keeping. Appointment reminders are often part of web-based offerings that help organize and store patient information. These programs are ideally compliant with the Health Insurance Portability and Accountability Act under U.S. health care law, which means they are considered part of the treatment covered by insurance.

6. Customer Service Features

Many automated reminder services are available in multiple languages to cater to patients of different nationalities. Patients can also respond to the reminder by confirming or canceling the appointment upon receiving the call. In addition, they may have a function that lets the patient opt out of the reminder service.

7. Physician-Friendly Features

Doctors can customize the files according to specialization so that the scheduling and reminding of patients’ appointments are more organized. They can also attach additional notes to the reminder call or message. A lot of programs offer unlimited text message reminders.

8. Cost-Effectiveness

Although appointment reminder tools may appear to add costs to a medical establishment, it can actually save clinics money in some ways. Since the calls are automated, physicians do not need to hire additional staff to contact the patients for their upcoming visit. Administrative staff can be assigned to do other tasks instead of organizing patient appointments.

9. Data Security

These programs come with solid security features that ensure confidentiality of patient information. They also have maintenance functions that allow for daily database backups and lower the risk of misuse of data.

10. Accommodation of Multiple Customers

Automated reminder programs can handle simultaneous calls, e-mails and SMS messages to a multiple number of patients. This saves time, money and avoids the inconvenience of making the patient wait.

Effective Communication – Multiple Channels of Communication

As if face-to-face miscommunication were not enough of a challenge, dealing with multiple channels of communication can compound the issue of clear message transmission. One of the most frustrating aspects of communicating to multiple audiences (eg customers, business partners, and senior managers) is the redundancy and repetition intrinsic to the process of repeating the same message, over and over, to different stakeholders.

One of the best ways to handle the need to repeat a message across multiple channels is to identify an "elevator pitch" version of your message. The idea is that you have the good fortune to be on the elevator with the senior decision maker for a project or proposal you have. What do you say in the 30 seconds? How do you quickly and concisely convey the benefits of your message to someone whose time and attention is scarce?

When you consider your elevator pitch, think of the most concise way of expressing the key feature or benefit of your message. The more you understand and internalize the key aspects of your own message, the more easily your audience will pick up on your intended meaning. The American president Teddy Roosevelt was famous for giving "whistle stop" speeches that rented from five minutes to two hours, from the back of a train that rolled through town (this was before television broadcast such messages through the country). When asked how long it took him to prepare a five minute speech he was said to have responded, "About a day." And a twenty minute speech? "A few hours." How about a two-hour speech? "I'm ready to go right now!" The insight here is that to convey your message clearly and concisely takes more work than piling on more words, hoping your listener can sort out your meaning from the vast stream of thoughts spewing forth.

Once you've identified the elevator pitch version of your message, you can tailor it for face-to-face communication at sales and networking events, for print advertising, for online newsletters, and so forth. The elevator pitch clarifies your message's value in a succinct yet versatile manner, suitable for a variety of communication channels.

How Heat Can Escape Your House and How You Can Prevent It

As the cold season approaches, energy bill goes up. This is mainly because of the need for heating systems on winter months. But not all the heat generated by your heating device stays in your house. Some, or in certain occasions, most of them escape from your house. As a result, your heating device has to work harder resulting in unwanted increase in energy consumption and cost.

This can be avoided by effectively seeking out the root cause of the problem, and dealing with them accordingly. Follow these simple do-it-yourself methods and save hundreds or perhaps even thousands of dollars on energy cost.

Doors and windows

Doors and windows usually have gaps and spaces on them where heat can escape. Although they may not be that much, if you consider how many doors and windows there are in your house, they collectively result in a huge loss which will reflect badly on you next month’s energy bill. A simple remedy to this problem is covering the gaps with curtains, drapes and/or sheets. You can also use rugs and door sweeps to cover the gap beneath your door.

Electrical and cable ducts

Electrical wires, telephone wires and internet cables and others of the like enter your house through holes and/or ducts. And through these channels, heat can escape. You can easily remedy this by installing outlet gaskets or stuffing the holes and ducts with certain materials such as foam.

Cracks, gaps and leaks

First, you need to find where they are, but looking for them just by sight can be very tricky. You can use a lighted candle and move it near suspect places. The flame of a candle is sensitive to airflow and will sway at the minutest air movement. When you see the flame swaying at a certain spot, there must be an air leak there. Once you have found the cracks, you can seal them by using a caulk. But make sure to apply it both on the inside and the outside.

Attic and ceiling.

A popular physics law states that “hot air goes up”. This is also true inside your house. The heat produced by your heater is likely to accumulate on the ceiling and you attic. This will only result in wasted energy because people don’t normally stay on those places. You can prevent this by making sure that the gaps and cracks to your ceiling and attic are sealed. You may want to check your folding attic stairs if you are using one. You can use weatherstripping and caulk to remedy the problem.

Heat only certain areas

You may ask yourself: “do you really need to heat the entire house?” Maybe there are areas in your house that are not frequented by people and do not need to be heated. If you can manage to limit the range of your heater only to places that are frequented by people, and avoid places such as hallways, storage rooms, attic, and others of the like, you can definitely cut down on your energy consumption cost.